Administrative officers are responsible for day-to-day task management in within an organization. This role requires multitasking across a range of responsibilities, including scheduling, handling payroll and accounting activities, receiving and forwarding communications, and taking care of more general clerical duties. Administrative officers may also be responsible for event planning and organization, as well as serving as a greeter for incoming clients.
Administrative officers need to possess a high school diploma or equivalent (such as a G.E.D.) at a minimum. An Associate’s degree in office administration may be preferred for higher-level positions. Administrative officers must be highly organized and self-motivated. The role also requires individuals who possess strong communication skills.
Qualifications for Administrative Officer
- An Associate’s degree in a related field, such as office administration, may be preferred
- Working knowledge of necessary productivity tools, including Microsoft Office Suite
- 0-1 year of experience for entry-level positions
- Knowledge of, or the ability to quickly learn how to use standard office equipment, such as fax machines, modern phone systems, and copy machines
- Prior experience using spreadsheet software, including Excel
- Proven experience being able to handle multiple tasks at the same time
- Notable organizational skills and the ability to provide organization and structure that others can follow
- Strong communication skills and the willingness to make phone calls, emails, and other communications with clients
- Comfortable working independently when needed, or as part of a team